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DIGITAL APPROVAL SYSTEM

You can reduce your workload and save costs by moving your wet signature and paper consents to digital!

The Digital Approval System has been developed to ensure that approvals obtained with wet signature and paper are practically obtained, protected and quickly found when necessary in a digital environment. With this system, you can receive and store all your approvals digitally and save costs compared to paper approvals.

When you want to get approval from a person, you can send the form you have previously entered into the system to the person via SMS, OTP SMS or E-Mail. The person can open the form via the link sent to their phone, read it and approve it if they agree. The approvals received are time-stamped in the system, can be presented to the relevant parties in a provable manner and are legally valid. You can query the approvals received by using various filters such as contact name, date, time, etc. and access the approvals quickly.

Featured Features:

  • Approvals are Time Stamped and OTP SMS Password is used. It complies with the Electronic Signature Law No. 5070 and is legally valid.
  • Individuals can later view the document they have digitally approved and download it to their mobile phone, tablet or computer if they wish.
  • Individuals can see their own approval on the document they approve on the document.
  • The immutability of the digitally signed document is guaranteed (by institutions certified by the state).
  • Transactions are recorded (in encrypted form) in neutral and state-authorized institutions as a 3rd party.
  • The system is suitable for use in the healthcare sector, hospitals, clinics, doctors' offices to obtain patient consent.
  • The system is also suitable for obtaining consent from non-smart, push-button phone users.
  • The software infrastructure of the system is prepared with Microsoft.net Core technology and the system is equipped with high-level security layers in accordance with KVKK. The system operates with cloud technology and data is stored in a Tier 3+ level data center located in Turkey.
  • Designed by our team of expert lawyers and IT specialists, the system is fully compliant with KVKK and GDPR.

Frequently Asked Questions

How is the Digital Approval Process carried out? Is it carried out via Email or SMS?
The person from whom consent will be obtained will be notified via SMS and/or e-mail. The SMS can optionally be sent as OTP (One-Time Password). In the OTP SMS option, the person who will give consent must enter the 6-digit password in the SMS.
If consent is to be obtained face-to-face, the consent form can be sent to a tablet or touch-screen device. In this case, the person can give their digital consent and biometric signature via the tablet.
How do you collect and store data? What security measures do you take?
Information that can be obtained from the web environment is collected with the approval of the user and through secure connections. User information is protected with personalized encryption methods and approval processes are verified by TÜBİTAK and reliable SMS providers. All application and network security standards are implemented, and the system is protected by reliable hosting services, providing additional security against cyber attacks. Stored data consists of unchangeable areas and is protected with high security standards. Servers and work environments are subjected to regular security tests at six-month intervals; data is backed up daily, monthly and annually.
What is the legal validity of these digital approvals and how do you prove it?
The digital approval system works with security measures such as TÜBİTAK time stamping and OTP message verification, and is compatible with legal regulations throughout the European Union. The system has been prepared in accordance with the changes in legislation in Turkey. The Electronic Signature Law No. 5070 states that digital signatures have the same legal validity as wet signatures, and provides a secure and traceable system with the existing infrastructure. In addition, biometric verification methods have been integrated; thus, additional security and evidence opportunities are provided in identity verification processes.
How do you report Approval and Data Collection processes? What kind of feedback system do you provide?
All approval details can be viewed and reported on different screens via the administration panel. A contract in PDF format is created by the system for each digital approval. The data collected during approval and biometric signature is recorded as embedded in the PDF document of the contract. The signed PDF document is an unchangeable document.

Detailed information

📞+90 530 416 99 33

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